PARINGIN, RB – Dinas Perpustakaan dan Kearsipan Kabupaten Balangan, Kalimantan Selatan mensosialisasi dan meluncurkan aksi perubahan optimalisasi pengelolaan arsip melalui Bank Arsip Digital (Basintal).
“Aksi perubahan ini dilatar belakangi pemahaman yang masih kurang atas pentingnya arsip, antisipasi pertumbuhan arsip yang kurang dipahami dan sarana ruangan yang terbatas,” kata Mulidiah Sekretaris Dispersip Balangan juga sebagai penggagas inovasi tersebut, Senin (27/11/2023).
Mulidiah melanjutkan juga surat-menyurat yang sekarang sering dikirim melalui pesan grup, kurangnya tanggung jawab dalam peminjaman arsip, kesulitan mencari data penting dan belum berjalannya proses penyusutan arsip.
Mulidiah menuturkan tujuan dari arsiparis digital yaitu terpeliharanya dokumen arsip dalam bank arsip, terwujudnya penggunaan bank arsip sebagai media penyimpanan dokumen dan meningkatnya pemahaman serta konsistensi dalam pengelolaan kearsipan berbasis digital.
Selain itu hematnya biaya pada arsiparis digital ini yaitu pekerjaan yang lebih efektif dan efisien, keamanan data yang lebih baik, menghindari human error, manajemen arsip yang lebih mudah, data yang lebih akurat dan ramah lingkungan.
Menurut Mulidiah adapun kelebihan digitalisasi arsip ini yaitu hemat ruang penyimpanan, misalnya satu terabyte SSD saja mampu menyimpan dokumen setara ruangan 43 ribu meter persegi.
Kemudian hemat waktu, pengguna bisa dengan mudah mencari dokumen berdasarkan nama, tanggal dan semacamnya.
“Serta hemat biaya, awet dan aman. Karena kita tidak perlu mengeluarkan uang untuk mencetak kertas, juga arsip digital tidak akan rusak karena air, api dan masalah lainnya,” tutur Mulidiah.
Mulidiah menambahkan, arsip digital juga bisa disimpan pada sistem dengan keamanan canggih berlapis-lapis.
Adapun sepuluh layanan cloud storage terbaik yang gratis tidak berbayar yaitu Google Drive, Dropbox, OneDrive, Amazone S3, iCloud, Box, Mega, pCloud, NextCloud dan Owncloud.
Sementara itu Bupati Balangan Abdul Hadi, sangat mendukung aksi perubahan yang digagas oleh Sekretaris Dispersip Balangan Mulidiah yaitu optimalisasi pengelolaan arsip melalui bank arsip digital.
Abdul Hadi berharap, semoga melalui aksi perubahan tersebut nantinya pengarsipan yang ada pada di setiap SKPD juga melalui bank arsip digital.
“Kami sangat mendukung dan berharap melalui aksi perubahan tersebut, SKPD lain juga mengikuti karena pengarsipan digital sangat penting untuk menjaga data-data yang penting di kantor,” harapnya. (MC Balangan)
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